Managed Print Services (MPS) offer a myriad of benefits, many of which lie dormant even after a company implements MPS.
The primary uses of MPS are to save money, reduce energy costs, and consolidate printer fleets. However, MPS offers much more than that; it’s important that you get the most out of an MPS solution so you can increase workflow and boost productivity.
HERE ARE A FEW WAYS TO HELP MPS HELP YOU:
START FROM THE BEGINNING
From day one, plan on using MPS to its fullest potential. Rather than following the learning curve, dive in head first. This way, you will avoid using MPS only for short-term savings. Instead, you’ll be better equipped to take advantage of infrastructure optimization, proactive management, and business optimisation.
SET YOURSELF FREE
You may not realize it right away, but maintaining a proactive MPS solution will free you and your employees from tedious work – allowing you to focus on more productive tasks. It will also free you from distractions (like when a printer goes down) and tracking inventory (such as when you need more toner). With MPS, it’s all taken care of for you. That way, your employees can focus on what’s actually important: your business.
In order to truly eliminate inefficient processes, you’ll want to integrate your MPS system with existing business systems to enhance workflow, information management, and compliance. Integration allows you to truly measure your cost savings and track productivity improvements.
When engaging with MPS, keep your specific needs in the back of your mind. This includes adopting solutions suited to your specific industry, such as education, law, medical, or finance. Intelligent multifunction devices can be equipped with industry-specific software that provides practical solutions for your unique business needs. Remember, there is more to MPS than copying, printing, and scanning. Make MPS work for you instead of the other way around.
IMPROVEMENT IS KEY
MPS offers a wide array of benefits, and part of attaining these benefits is process improvement. Always be willing to adjust your MPS solution and your workflow in order to gain the most out of your system.