How to Restrict Colour Print/Copy to a Group

Before you start…

This process requires the creation or modification of group/s within Active Directory. Please consult with your IT Team to arrange the best way for this to happen.

Members of this group must be added / removed using your normal IT User Management processes.

Overview

This process is made up of the following activities:

  • Create new or modify existing group in Active Directory to contain only those users who are allowed colour
  • Import Active Directory Group into PaperCut
  • Apply restriction at printer level (for prints)
  • Apply restriction at device level (for copies)
Step 1 – Create new or modify existing group in Active Directory

Work with your IT Team to identify or create a group in Active Directory that contains only those users that are allowed to perform colour prints and copiers

Step 2 – Import Active Directory Group into PaperCut

In PaperCut, go to Groups and select Add/Remove groups from the Actions menu on the right side of the page

Select the identified group from the Available list and move to the Selected list. Click Apply to continue.

Step 3 – Apply the restriction at printer level

In PaperCut, go to Printers and click on the [Template Printer] from the list (this is used as the base to copy settings to other printers)

In the [Template Printer], select the Filters & Restrictions tab

In the Restrictions section:

  • In Restriction Scope, un-tick the Only apply filters to restricted users
  • In Groups with Color Access, tick Only allow the following groups to print in color and select your group

Scroll down to the bottom of the page and click Apply to continue

From the Actions menu on the right side of the page, select Copy settings to other printers

In the Source section, ensure that [Template Printer] is selected in the Copy settings from drop down

In the Target section, use the Select All button to select all other printers

In the Settings section, tick Filters and restrictions and ensure no other settings are selected

Click Copy to push the restrictions out to all other printers

Step 4 – Apply the restriction at device level

In PaperCut, go to Devices and click on the first device in the list and the select the Filters & Restrictions tab

Tick the Only allow color copying to the following groups

Click Apply to continue

From the Actions list on the right side of the page, select Copy settings to other devices

In the Source section, ensure that the Copy settings from drop down contains the name of the device you just updated above.

In the Target section, use the Select All button to push the restriction out to all other devices

In the Settings section, tick Filters and restrictions and ensure no other settings are selected

Click Copy to push the restrictions out to all other printers


RBM PaperCut Knowledge Base Articles

PaperCut KB Home
User Management
How to Find a User’s PIN
How to Allocate PINs to New Users
How to Enable Shared Account Selection – Individual User
How to Enable Shared Account Selection – Users in a Group
How to Give a User an Unrestricted Budget
How to Create a Temporary / Guest User in PaperCut
How to Reset a Temporary User in PaperCut
How to Add a New User in PaperCut
How to Give a User PaperCut Administrator Access
How to Remove a User from PaperCut Administrator Access
How to Remove Deleted Users from Papercut
How to Restrict Colour Prints/Copies to a Group
Budgets
How to Create a Shared Account
How to Assign a User to a Shared Account
How to Update Budget Top Up Dates – Shared Accounts
How to Update Budget Top Up Dates – Groups
How to View/Refund a Print or Copy
How to View/Edit Page Costs
Reports
How to Run an Ad-hoc Report
How to Schedule a Regular Report
How to Change Details of a Scheduled Report
How to Generate a Report of User PINs / ID Numbers